March 23, 2013

Behind the Scenes : Party Arrangement tips




There are many things that need to be taken into consideration when planning the perfect party and it can often be difficult to know where to start.  As it needs lots of preparation, you have to keep an eye on detail as well as you must know how to take efficient care of complete venue décor. So here are 10 tips from from me which will go a long way towards your planning your perfect party.
Plan In Advance
                                                     Plan in advance
It is important to start looking at what you need to organise some weeks in advance. Prior to the event write down any tasks that you can accomplish each day leading up to the day of the event, you do not want to leave everything to the last minute. Use a party calendar to include things such as when you need to shop for paper goods and decorations, groceries etc. If you prepare well in advance you will be more than ready when the time comes.






The arrangement
                                    The arrangement

 You can make the atmosphere more festive with decorations and music, the type of party that you are holding will determine what type of decorations you use. Choose your favourite music and have it playing quietly in the background when guests arrive as you do not want them walking into a quiet room. Of course, when the party gets going you can turn the music up to the appropriate level.

Keep enough space




                                          Keep enough space
Space management is one of the main criteria of successful party management. Your guts must feel comfortable and they should have the chance of free moving at least within the party venue. You can place your food stall, bar counter, dinner table at reasonable distance so that your guests can adjust themselves with ease in your party.


Warm welcome
                                                                                 
                                       Warm welcome

 You must take the charge of welcoming your guests. It is customary to serve the first drink also to them. After they are invited and accepted in the party, you may leave them for their own interaction. But always keep an eye on them so that in case of any of their requirement you can help them with best care.






Sufficient Stock
Sufficient Stock

Arrange foods and drinks in adequate quantity. Always keep an eye on the serving table so that all items remain there for access of the guests. Keep special care for the finger foods and starters; they should be served hot. Drinks should be displayed properly and sufficient glassware should be available. Arrange for sufficient ice, napkins, and table accessories.



Where guests help in concerned
When guests wants to help 
Sometimes your guest may also offer you their service. It is customary to accept their service offer but it is also important to ask them with some simple jobs. This is the way to accept their contribution and your efficiency to accommodate them in your party management. Balancing these tasks will be considered as your quality as party host only.



Background music 
Background music
Background music is a must item in your party. But you should know the basic requirements of playing back ground music in party. Background music should not be loud which can interfere between the personal interactions of the guests. The virtue of background music is to provide a soothing melodious backdrop in the party ambience; accordingly you have to select your musical note.


 
Serving trays

Serving Trays
You must arrange lots of serving trays in the party. Otherwise it will be difficult to serve properly. Arrange different types of trays with different sizes. It will be better if you arrange unbreakable trays so that if slipped thy will not be broken. Disposable trays are now available in market. Using them in as serving accessories for self-help is great idea.

Party décor
Party décor
Arrange descent and safe party décor with candles and flowers. You can use different colored flowers and scented candles for decoration of party.  However before using any room spray check with your guest if any of them have any perfume/smell allergy. Tablecloth and other upholsteries should be used as per party ambience but nothing should be used which is highly inflammable. It is risky. Keep unscented flowers on table otherwise flower smell can pair with food smell and may create discomfort for the guests.

  Sufficient Condiments
                           


                                        Sufficient dressings
Despite your best effort in managing best cooking for the party menu, arrange for sufficient dressing. If you have arranged finger foods keep enough arrangement of toothpick, fork and disposable bowls. Encourage your guest to avail self service. Always keep the trays full.


 


 
One must tip: Relax and have fun with your guest. If you make them feel comfortable they will enjoy the whole party as well. And bid them farewell personally. If you have arranged return gift for them present the packet in person.

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